Each year the University is visited by a wide variety of auditors and financial monitoring teams to review the financial accounting and related issues of externally funded research. These visits have two main objectives:
- To ensure that agency rules are being followed and that funds are being used properly (i.e. according to the budget and eligible expenses); and
- To ensure that the financial transactions included in the sponsors’ financial records based on our information are sound.
What to do if you are selected for audit
Researchers with projects selected for audit should contact Michael Walesiak, Associate Director, Finance and Information Management, RSO, immediately. Researchers may also want to contact their Research Facilitation Office for more assistance, clarification and information of what is expected.
What to expect during an audit
The RSO will provide the auditors with a detailed list of expenditure transactions for the Project(s) that are being audited. The auditors will select a sample list of transactions that they would like to review. The RSO will work with the researcher’s department and other central departments to gather the documentation (original copy of expense, backup documentation, etc) for the selected transactions.
The auditors may request to meet with the researcher during their audit visit. If this is requested, the department and researchers will be notified and a suitable time will be arranged.